The 7 stages
1. Sourced
Definition: candidate added to your ATS via LinkedIn Recruiter, GitHub, referral, or inbound application. Targeted for a specific live role.
Exit criteria: outreach sent, response received.
Typical conversion to next stage: 12-20%
2. Screen scheduled
Definition: a 20-30 minute initial screen is on the calendar. Candidate has confirmed availability.
Exit criteria: screen completed, candidate confirmed as a fit on paper.
Typical conversion to next stage: 60-75%
3. Submitted to client
Definition: CV, candidate summary, and salary expectation sent to the hiring manager.
Exit criteria: client invites candidate to a first-round interview.
Typical conversion to next stage: 25-40%
4. First-round interview
Definition: candidate is interviewing with the hiring manager or panel for the first time.
Exit criteria: client advances candidate.
Typical conversion to next stage: 35-50%
5. Final round
Definition: candidate is in the final stage — often a panel, exec round, or work sample.
Exit criteria: verbal offer extended.
Typical conversion to next stage: 50-65%
6. Offer extended
Definition: written offer in the candidate's hands. Comp, equity, start date specified.
Exit criteria: candidate accepts.
Typical conversion to next stage: 75-88%
7. Placed
Definition: signed offer letter, start date confirmed, candidate begins on-boarding. Invoice triggered. Terminal stage.
End-to-end conversion (Sourced → Placed): typically 1-3%.